Networking: The Art of Cold Emailing

Let’s imagine you want to shadow a doctor whose work you admire and offer assistance with their research, or even ask them to mentor you, but you don’t know how to reach out. Look no further — cold emailing is one of the best ways to network. It can feel daunting, but it is just as simple as it is important. Cold emailing is both a skill and an art that can be honed with practice.

Before crafting your email, consider these key points:

• First, find their contact information through various sources, such as hospital websites, directories or social media platforms. You can also reach out to them at special events, conferences or expos where they might be presenting. Or you may find them via school alumni networks, interest clubs or referrals from other doctors.
• Second, know who you’re contacting. Thoroughly research the doctor beyond a Google search. Become familiar with their past research projects, clinical work or talks they’ve given. These details will help you tailor your message to show interest and begin building a genuine connection with the physician.
• Third, clarify your goals. Introduce yourself briefly and state why you’re contacting them. Clearly and concisely, explain a little more about why you’d like to meet them.
• Lastly, mention your relevant experience and skills, and note how your goals align with their work. If possible, attach a CV and ask if they’d be willing to meet you in person or online.

Don't hesitate to send a follow-up email. Doctors are often very busy and might miss your initial email. A simple follow up after one to two weeks can be a gentle reminder; limit yourself to one follow up to ensure your chances of receiving a response. If they respond positively, be flexible and accommodate their schedule.

Below is a sample cold email I wrote that has worked for me. Feel free to use this template to craft your own perfect cold email and gain a new connection!

Dear Dr. ______,

I hope this email finds you well. My name is Justin, and I am a second-year medical student at Midwestern Chicago College of Osteopathic Medicine. I am reaching out to you because I am extremely interested in your work with academic neuroradiology. I would greatly value the chance to connect with you to gain insights on your subspecialty and to explore potential research opportunities.

My prior research experience includes publications and radiology case reports. I would love to get involved if you or any other residents have any ongoing projects. If possible, I am open to discussing this further over a Teams meeting or phone call.

Thank you for your time, and I look forward to hearing from you.

Best,

Justin Chen
Chicago College of Osteopathic Medicine Class of 2027
Midwestern University — Downers Grove, IL

The worst-case scenario is receiving no response. That’s okay. Remember, every challenge you overcome contributes to your journey toward becoming a physician. And, if they decline, thank them for their time and consideration, and express your hope to reconnect in the future. Either way, embrace it, take that first step and watch as opportunities unfold.