ACR 2020 Virtual Meeting FAQ

Do I need to register to attend the virtual meeting?

Yes. Registration is required in order to ensure you receive follow-up messages about the meeting and access to the virtual platform. Registration also provides necessary information to authorize participation in elections (ACR, RFS and/or YPS) and other Council votes.

If you registered prior to March 25, your registration has been retained and it is not necessary to re-register for this virtual meeting.

Advance registration for the meeting is closed. Please email acrmeetings@acr.org or call (800) 373-2204 to register for the meeting.

How do I prepare to join the virtual meeting?

The meeting will be hosted virtually on Zoom. We have provided Zoom best practices and recommend familiarizing yourself with the platform prior to the event.

You will be asked to log in using your ACR membership login credentials to gain full access to the virtual lobby.

Meeting Resources

Be sure to visit the virtual lobby throughout the week as additional resources become available.

How do I access links to join the virtual meeting?

Links to join meetings are available in the Virtual Lobby. You must be a registered ACR 2020 attendee and login to the Virtual Lobby to view your agenda and access the Launch button to join each meeting. The Launch button will be live approximately 15 minutes before a session is scheduled to begin.

How do I cancel my registration if I am no longer able to participate in the virtual meeting?

Contact ACR Meeting Registration at acrmeetings@acr.org or call 1-800-373-2204, Monday through Friday, 8:30am - 5pm ET.

I am a resident. Am I still able to attend the virtual meeting?

Yes, you are welcome to attend the virtual meeting. You must register to ensure you receive follow up messages about the meeting and access to the virtual platform.

Advance registration for the meeting is closed. Please email acrmeetings@acr.org or call (800) 373-2204 to register for the meeting.

I am a medical student. Am I still able to attend the virtual meeting?

Yes, you are welcome to attend the virtual meeting. You must register to ensure you receive follow up messages about the meeting and access to the virtual platform.

Advance registration for the meeting is closed. Please email acrmeetings@acr.org or call (800) 373-2204 to register for the meeting.

What if I am a councilor and I am unable to attend the virtual meeting?

The Governance and Member Engagement team will process councilor substitutions for the virtual meeting similar to the way they are handled for an on-site meeting.

To ensure that we have a quorum, appropriate chapter/society representatives should submit councilor substitutions using the online form.

How do we submit councilor substitions for the meeting?

Councilor substitutions should be submitted in advance of the meeting to enable credentialing and access to voting links. Submit councilor substitutions using the online form.

Substitutions during the meeting (May 16-19) must be submitted via email to chapters@acr.org for processing.

I was approved for ACR Fellowship in 2020. Will Convocation still take place in a virtual format?

Yes. If you were approved for Fellowship in 2020 you will still be conferred as a Fellow of the ACR this year. A virtual convocation will take place on Sunday, May 17 at 4:00 pm EDT and all candidates are invited to attend Convocation in 2021.

Will Honorary Fellowship and ACR Gold Medals be awarded in 2020?

Yes. The virtual convocation will include awarding of Honorary Fellowship and the ACR Gold Medal. All recipients will also attend the 2021 Convocation to formally accept their awards.

How will open hearings on resolutions be conducted?

Reference Committee open hearings will be held on Sunday, May 17 and Monday, May 18. Hearings for Reference Committee I and II will be on Sunday; hearings for Reference Committee III and IV will be on Monday. Members will be able to give testimony live during the meeting utilizing the "raise hand" option in Zoom and also will be required to submit their comments electronically.

The online commenting tool will be accessible beginning Saturday, May 16. Review the Standing Rules and Procedures of the Council for more details.

How do I submit electronic comments for Reference Committee open hearings?

The electronica amendment tool will be available beginning Saturday, May 16 at 9:00 am EDT via the Virtual Lobby. All comments/amendments submitted electronically must be accompanied by oral testimony during the Reference Committee open hearings on Sunday and Monday in order to be considered by the Reference Committee.

When will caucus meetings take place and how do I join a caucus meeting?

Caucus meetings are scheduled Saturday, May 16. A complete schedule is available on the Virtual Lobby. To access links to join a caucus meeting or contact information for a caucus leader, you must login to the Virtual Lobby.

I am a councilor, how will I vote during the Council meeting (e.g. quorum and resolutions)?

We will utilize Poll Everywhere, a web-based voting platform, to facilitate voting during the Council meeting Sunday, Monday and Tuesday. As an appropriately credentialed councilor, registered for the meeting, you will receive an email to register your email address and create a password for Poll Everywhere.

There will be a unique URL for voting during the meeting and that URL will be available in the Virtual Lobby for appropriately credentialed councilors.

I am a councilor, how do I vote in the ACR Elections?

ACR Elections will be conducted online. As an appropriately credentialed councilor, registered for the meeting, you will be able to access the voting link when you log into the Virtual Lobby. The voting link will only be accessible at the time of the elections, May 17 from 1:00 - 6:00 pm EDT.

How do I vote in RFS or YPS Elections?

The RFS and YPS elections will be conducted online. You must be member of the RFS or YPS and registered to attend ACR 2020. You will be able to access the voting link when you log into the Virtual Lobby. The voting link for each election will be accessible at the time of the election (YPS Election - Friday, May 15 11:00 am - 5:00 pm EDT; RFS Election - Saturday, May 16 11:00 am - 5:00 pm EDT)

How do I access the election manual and candidate speeches?

Election manuals and candidate speeches are available online and should be viewed in advance. Candidate speeches will not be delivered live during the meeting. They have been recorded in advance and adhere to a 2-minute time limit.